Aboriginal and Torres Strait Islander people are encouraged to apply for this opportunity (under section 51 of the Equal Opportunity Act 1984)

About Us
Gayaa Dhuwi (Proud Spirit) Australia is the national peak body for Aboriginal and Torres Strait Islander social and emotional wellbeing, mental health, and suicide prevention. As a community-controlled organisation, it is governed and controlled by Aboriginal and Torres Strait Islander experts and peak bodies, working in these areas to promote collective excellence in mental health care.

Established in 2020, on the back of extensive work of the National Aboriginal and Torres Strait Islander Leadership in Mental Health, our work is guided by the tenets of the Gayaa Dhuwi (Proud Spirit) Declaration.

Gayaa Dhuwi works with its members, networks, and partners to achieve the highest attainable standard of social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples.

Our membership includes Australian Indigenous Doctors Association, Australian Indigenous Psychologists Association, Indigenous Allied Health Australia, and the National Aboriginal Community Controlled Health Organisation. These Aboriginal and Torres Strait Islander peak bodies collectively represent nearly 300 organisations and more than 2,000 individuals.

Through our Councils and Collaborative Networks, we promote collective excellence by enabling Gayaa Dhuwi to be an inclusive, representative voice, leader, and advocate for system-wide change.

Our Team
Working on-site at our Canberra office, you will enjoy working within a small but dedicated and high performing team who are committed to delivering impactful change and meaningful health and wellbeing outcomes for Aboriginal and Torres Strait Islander people. You will appreciate working in a culturally safe, inclusive, harmonious, and highly collaborative environment at Gayaa Dhuwi, which incorporates Indigenous Knowledges, cultural values, and ways of working within policy, strategy, governance, and business operations. You will share our excitement at being an integral part of building an enduring and influential national Aboriginal and Torres Strait Islander peak body.

About the Role
The Administration Officer provides comprehensive administrative support to the secretariat, ensuring smooth and efficient operations of the office. The role involves managing daily administrative tasks, coordinating meetings, handling communications, and maintaining accurate records. This position is integral to the team’s productivity, supporting key business operations.

About You
We are seeking motivated and committed people with:

• Experience working with Aboriginal and Torres Strait Islander peoples and communities and within the not-for-profit sector.
• Tertiary qualifications in health and/or relevant professional experience.
• Demonstrated relevant experience developing and implementing strategies that produce tangible and measurable outcomes.
• Demonstrated high level organisational and time management skills, with proven ability to work under pressure.

Key Responsibilities

• General Administrative Support: Provide daily administrative assistance, including managing calendars, scheduling meetings, and responding to emails.
• Document Management: Prepare, format, and file documents, ensuring the accuracy and proper maintenance of organisational records.
• Meeting Coordination: Organise and manage logistics for internal and external meetings, including preparing agendas, taking minutes, and distributing necessary documents.
• Travel Arrangements: Coordinate travel plans, bookings, and itineraries for staff as required.
• Office Management: Oversee general office duties, such as ordering supplies and coordinating maintenance, ensuring the office runs smoothly.
• Data Entry and Reporting: Maintain and update databases and generate reports as requested by supervisors.
• Stakeholder Liaison: Act as a point of contact for internal and external stakeholders, managing communications professionally and effectively.
• Event Coordination: Assist in organising events, workshops, or training sessions, including venue bookings, participant registrations, and preparing event materials.
• Other duties as required.

Benefits

• Competitive salary package, which includes superannuation, four weeks annual leave with leave loading, salary sacrificing options, and a mobile phone allowance.
• Flexible working arrangements of working from home two days per week and the office three days per week.
• Professional development support and mentoring from the CEO and executive leadership team.

Additional Notes

• Work outside of the normal hours of duty may be required which will be compensated through the accrual of TOIL and flexible working agreement.
• Employment will be subject to a Criminal History Check and Working with Vulnerable People Check.
• Travel to other parts of Australia may be required from time to time.